Henton Badminton Club

Come and join us every Thursday throughout the year we are always looking for new members

15th Mar 2020 at 14:00   More Information

Borrowing Library

usually from 10am for 4pm A huge selection of books are available to borrow for small donation in Foyer of Hall.

1st Jan 2020 at 10:00   More Information

Somerset Area Ramblers

AGM at 2pm and moring walk + Speakers from Head Office and about Sustainability/ Climate change

16th Feb 2020 at 09:00   More Information

- Henton Village Hall -

Henton Village Hall
 
Minutes of Trustees Meeting 29th November 2018
held in Gibbs Room at 7:30pm
 
Present: Liz Little (Chair) Peter Gatenby (Secretary), Gerry Cox (Treasurer), Gerald Burridge, Ian Chalk, David Vincent, Nancy Alcock, David Browne, Diana Wagstaffe and Hope Mayne.
 Item
Action by:
1.   Apologies for absence. Chris Inge.
 
2.   Election of Chair.
PG advised the first item of business for this meeting was required by the Trust Deed and that was to elect one of the Trustees to the post of Chair. LL had agreed to stand for a further year and with no others coming forward all agreed to the LL being Chair for the coming year. LL said she had pointed out before the need for succession planning and as she would be stepping down at the end of this year a replacement would be needed. Trustees were asked to consider who might ‘shadow’ the executive posts of Chair, Secretary and Treasurer. Such people may not be Trustees at the moment, but the Deed did allow for a further trustee to bring the number up to 12. Who could be co-opted during the year.
 
3.   Declaration of Other Interests
Now that there is a close connection between Henton Hall Limited (Green Henton) and The Henton Village Hall Trust it is appropriate for Trustees who may hold offices in both to declare the matter. It was thus noted that Liz Little and David Vincent are Directors of Henton Hall Limited, however it was not considered that there would be a conflict of interest in relation to the matters being discussed at the meeting. .
 
4.   Approval of Minutes of 25th October 2018 The Minutes were approved and signed by the Chair as a true record of Proceedings.
 
5.   Matters Arising from Minutes of 25th October 2018
The question of a Defibrillator was raised again. DV said this item would be picked up by “Green Henton” to investigate. LL advised our funds should grow by at least £1,000 as we had been accepted by Tescos to be one of the projects to receive support in 2019. This was in connection with the project of both providing a ramp to aid wheelchairs when exiting from the rear of the hall as well as making the entrance area more pleasant with “Planters” etc.
The store room was gradually becoming better organised as some items had now been removed.
LL advised that the doors to the Gibbs Room had now been widened to allow the Piano to be moved easily into the Rose hall. We just needed “Wheeled-movers” and Tim Davey would be approached regarding these. Thanks, were offered to DV and IC for the work on this project.
LL said she hoped the Trustees were happy that although Jo Waterman was at present unwell, they would keep her post open for 3 months as she hoped to be well enough soon to resume her duties. This was agreed by all trustees. Jo had generously said that the post now only required a modest 1 hour a week in view of there being Key Safes.
 
 
 
 
6.   Treasurers Report (if Required) The post of Treasurer had only been taken up by Gerry Cox from the beginning of this meeting and was obviously not in a position to give any figures. He asked for permission from Trustees to seek out and purchase a suitable accounts package to manage the hall accounts. This was agreed.
 
 
7.   AOB.  LL had provided an up to date Work Plan. GB still found some items confusing. LL said she would shortly reissue the Work Plan and items completed would no longer appear which should reduce the confusion.
The question of how the new heating system should work was raised. DV advised that there is a thermostat currently mounted above the Kitchen Door this was faulty and he would therefore be in touch with the firm who installed the system. The Thermostat would also be moved to a position the other side of the servery hatch, so it was easier to get at. This should be dealt with in the next few days.
The matter of what times were booked and which vacant was raised. There was a calendar set up by the Booking Secretary on the Google drive, but this had been set up to assist the Treasurer to know what to expect by way of hiring agreements and fees. Investigation would now be made if we could not get some better accessible calendar perhaps on the website. PG would investigate.
DV raised the matter of the Shed to be placed in the car Park on the upper level near the slope which was rarely used by a car. He would liaise with John Alcock to see if a bespoke shed could be created.    
DW raised the question of charging for a bar Licence. LL said she would draft a suitable set of rules regarding this particularly, so we could confirm the position of the Church who had their hiring fees waived for the Fete and Harvest Supper.
NA advised that the mobile microphones of the Audio System were erratic and difficult to use; people did not appreciate how close you needed to hold them. It was agreed another lapel microphone would be ordered; also a separate cupboard for the microphones would help so the volume settings were not altered.
It was suggested the electricity meter needs to be a SMART metre and DV/LL would investigate and ask the supplier to provide one.
GB noted the middle LED light in the hall was not working DV would investigate
 
 
 
 
Dates of next Meeting Thursday 17th January 2019 In Gibbs Room at 19:15pm.