Henton Badminton Club

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Borrowing Library

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- Henton Village Hall -

HENTON VILLAGE HALL

ANNUAL REPORT AND ACCOUNTS YEAR ENDED 31st AUGUST 2017
 

TRUSTEES ANNUAL REPORT

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The Managing Trustees present their Report for the year ended 31st August 2017 which should be read in conjunction with the attached Financial Statements for the same period.
 

Legal Status and History

The Charity was established by Trust Deed dated 23rd October 1995 whereby the Wookey Parish Council declared the trusts on which it holds the leasehold of the land now occupied by the Village Hall and car park. The Charity Commission Number is 1050967.
 
The premises are therefore owned by the Henton Hall Trust, which is a charity registered with the Charity Commissioners. This trust is managed by Trustees who may be elected or are appointed by regular user groups. In the event of any default on behalf of the Trustees the Parish Council would provide interim management.
 
The building, equipment and freeholds were funded by the Henton Village Hall Building Fund which was established by Preliminary Declaration of Trust dated 5th July 1995, the sole purpose being to build the new Village Hall and provide all necessary facilities. The Hall was opened in July 1999. Initially the land the Hall stands on and lower car park was gifted to the Trustees, while the freehold of Isaac’s Field adjacent to the Hall was purchased in May 2001. Funds to build the hall came from a number of sources including National Lottery funds as well as £10,000 from Wookey Parish Council. A further £10,000 from Wookey Parish Council was gifted towards the purchase of Isaac’s Field
 
Since the hall was opened in 1999 the Henton Hall Trust has managed the day to day running of the hall and the Trustees are responsible for its maintenance and upkeep. There are normally 4 Trustee meetings a year plus an Annual General Meeting in November.  The following paragraphs outline the review of the previous year:
 
HENTON VILLAGE HALL
Review of the year ending 31st August 2017
 
Utilisation
 
There were 16 regular bookings Yoga, Headway (2), Short Mat Bowls, Women’s Institute, Gardening Club, Badminton (2), Table Tennis, Japanese Embroidery, National Trust, Embroidery Workshop, Dance Practice Sunday Breakfast, Thai Chi, Pilates and Wookey Parish Council) plus about 56 single bookings ranging from Quiz Nights and Society AGM’s to Children’s parties to Wedding Receptions.
 
The Hall has regular users for week days except Monday where the only use is for a Pilates Class from 5 – 6pm and Wednesday Mornings. There are also some Monday, Wednesday and Friday evenings available and Saturdays and Sundays are free to take single bookings; The exception is that the Hall is used on third Sunday Morning from 8:00am to 10:30am This being Christ Church Henton’s fellowship meeting and service of “Sunday Breakfast”. Further information regarding available dates and times can be obtained from the Bookings Secretary.
 
Developments
 
During the year the Management have continued with their policy of keeping the hall in good condition and to this end the floor in the disabled toilet has been replaced. Also, the outside walls repainted together with the railing leading down to the car park. The Gents toilet walls were also painted. The faulty double-glazing units have been replaced for the windows at the rear of the Rose Hall.
 
  Financial activities
 
The attached financial statements show the state of the finances as at 31st August 2017, which the Trustees consider satisfactory.
 
Our Bankers are Lloyds in Wells.
     
The building is currently insured through Community First and underwritten by Zurich for the sum of £483,766. Further Contents cover of £31,500 is provided to cover Kitchen equipment tables and chairs and Village Tapestry etc. In addition, we now have All Risks insurance for the Grand Piano for a sum insured of £8,000.
 
  Responsibility for the Financial Statements
 
The Trustees are responsible for the preparation of the financial statements and for keeping proper accounting records which disclose the financial position of the Charity. The Trustees have elected to prepare financial statements on the Income and Expenditure basis.

Managing Committee Membership during the year
 

      Piers Dalby                        Chairman                     Elected

 Peter Gatenby                   Secretary                     Elected
 Pauline Rowe                    Treasurer                     Elected

 Ian Chalk                                                               Elected

 David Browne                                                       Elected
 David Vincent                                                       Elected (Pilates)
 Nancy Alcock                                                       Women’s Institute
 John Castree                                                          Short Mat Bowls
 Gerald Burridge                                                    Badminton
 Chris Inge                                                             Wookey Parish Council
 Diana Wagstaffe                                                   Gardening Club
     Hope Mayne                                                          Tai Chi
 
     ACCOUNTING POLICIES
 
  1. General
 
These accounts have been prepared with due diligence and reflect the true position for the year as at 31st August 2017. No value is included in respect of sums that are spent, but which may provide benefits during the next financial year, such as the purchase of Heating Oil.
 
 
Approved on behalf of the Trustees
Peter Gatenby                                                             Dove Cottage
Secretary                                                                     Henton                                               
                                                                                    Wells BA5 1PD
30th November 2017
 
       
HENTON VILLAGE HALL
     
INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st AUGUST 2017
       
GENERAL PUPOSE FUND
       
       
Notes
 
2017
 
2016
Income
Hiring Fees
 
6
   
13,001.83
     
11,940.00
 
Refundable Deposits
       
200.00
     
200.00
 
Retained from Deposit
     
0.00
     
0.00
 
Licence Fees
       
150.00
     
150.00
 
Donations
   
82.00
     
260.00
 
Insurance claim
       
0.00
     
0.00
 
Interest received on current Account
   
0.73
     
0.75
 
Expenses refund
       
0.00
     
0.00
 
Withdrawal from Deposit Account
   
0.00
     
0.00
 
Sundries
         
20.00
     
0.00
Total Receipts
         
13,454.56
     
12,550.75
Direct Charitable Expenditure
               
 
Electricity
       
1,255.89
 
 
1,753.17
   
 
Oil
       
926.90
 
 
678.96
   
 
Rates
       
135.28
 
 
123.01
   
 
Water
       
548.89
 
 
232.67
   
 
Repairs
       
0.00
 
 
0.00
   
 
Boiler Service
     
239.24
 
 
225.70
   
 
Insurance
       
1,073.40
 
 
1,007.20
   
 
Post, stationery etc.
 
4
 
17.85
 
 
0.00
   
 
Bookings Secretary
     
1,305.99
 
 
1,291.20
   
 
Caretaker & cleaning
     
1,996.80
 
 
2,052.20
   
 
HMRC
       
499.20
 
 
447.60
   
 
Windows & cleaning materials
2
 
286.36
 
 
351.66
   
 
Repairs & renewals
 
1
 
2,479.27
 
 
2,802.41
   
 
Licences & certificates
5
 
485.55
 
 
477.54
   
 
Ground Maintenance
 
3
 
529.10
 
 
614.93
   
 
Memberships
     
40.00
 
 
85.00
   
 
Returnable Deposits
     
272.00
 
 
200.00
   
 
Sundries
(Accounts Certification)
7
 
294.35
 
 
40.00
   
 
Unpresented Cheque F Y 2015/6
   
270.40
 
 
68.08
 
 
             
12,656.47
     
12,451.33
Excess of Income over Expenditure
     
798.09
     
99.42
 
Interest on Secure Fund
     
194.12
     
232.07
 
Transfer to Reserve for future repairs
   
0.00
     
0.00
Transfer to Accumulated Fund
     
992.21
     
331.49
                BALANCE SHEET AS AT 31st AUGUST
 
2017
   
2016
   
Cash at bank and in hand
 - current account
 
8,416.24
 
 
7,618.15
 
 
     
 - deposit account
 
1,500.00
9,916.24
 
1,500.00
 
9,118.15
Secure Trust bank
       
 
11,969.28
 
 
 
11,775.16
Sundry debtor
       
 
0.00
 
 
 
0.00
Payments in advance
     
 
0.00
 
 
 
0.00
           
 
21,885.52
 
 
 
20,893.31
Less
Uncleared cheques for Aug Wages
 
 
0.00
 
 
 
270.40
       
 
 
 
21,885.52
 
 
 
20,622.91
Represented by:-
       
 
 
 
 
 
 
 
Accumulated fund at 1st September 2016
8
 
19,393.31
 
 
 
18,791.42
 
Transfer from Income & Expenditure Account
 
992.21
 
 
 

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